Sticking to your budget is one of the trickiest parts of planning a wedding — especially because there are so many hidden costs. To help you out, here’s an article from wedding vendors and financial experts across the country to uncover the top items that couples forget to think about when allocating their wedding finances.
Asking Bridesmaids in a Special Way: For many brides, asking their nearest and dearest to stand up with them on their wedding day simply isn’t something that can be done via phone or text — or even just on your regular girl’s night out. Brides are popping the question to their ‘maids with creative gifts (try this fun idea!), personalized cards, or taking them out to a nice lunch or dinner, according to Plum Pretty Sugar. But remember that those little costs can add up!
Beauty Treatments: You’ve already set aside money for your professional hair styling and makeup application on the wedding day — but remember that you may need more than one trial for each in order to feel fully comfortable on the Big Day. Also, keep in mind any pre-wedding beauty treatments you may want to indulge in, from a mani/pedi to a spray tan to a massage. If there’s a more expensive service you are dying to try, look for deals via daily deal sites readily found on the internet.
Your Bachelorette Party: Bachelorette parties today are bigger than ever; more and more groups are planning weekend getaways, like a Vegas excursion or a girls’ beach trip. And even though the maid of honor and bridesmaids are supposed to pick up the tab for the party, many brides end up paying for their own airfare or part of the hotel bill to help alleviate costs for their girls — especially if the bride-to-be is the one pushing for an overnight excursion. Stay close to home to avoid extra travel costs. You will have fun with your girls no matter where you go. Choose a luxury hotel or find a big house to rent near your home, and plan activities to keep the fun going.
Marriage License: Don’t forget to make it legal! Your marriage license will typically cost between $20 and $100, depending on where you’re getting married. And in most states, you won’t automatically receive a copy of your marriage license after it’s been filed — you’ll need to pay for that, too. If you’re having a destination wedding, keep in mind that you may need to fly in a few days before the wedding or even make a second trip to the locale in order to get your marriage license, depending on the waiting period. This means incurring extra travel fees — more nights, more meals, and possibly a second round of airfare.
Day-of Stationery: Don’t blow your entire stationery budget on your save-the-dates and invitations — you also need to think about programs, escort cards, place cards, menu cards, and any other day-of needs you may encounter.
Postage: When choosing your invitations, be sure to weigh it carefully — if it’s more than one ounce, you’re going to need additional postage. Some invitations can set you back $1 or more in postage fees. Keep in mind that extra postage is also required for square invitations, regardless of weight. Also, don’t forget that you also need stamps for your save-the-dates, RSVP cards, and thank-you notes. And try not to obsess over matching your postage to your invitation theme, which can sometimes lead you to choose a more expensive stamp just for the design because seriously? No one will remember the stamps.
A Hotel Room the Night Before: If you and your bridesmaids are planning on getting ready in a hotel suite, pay attention to check in/check out times — you’ll often need to book the room for two nights in order to have the morning to get ready. Many hotels will not guarantee an early check-in on the wedding date. To be safe, and especially if you have a larger bridal party, you might want to consider reserving your room for not just the wedding night, but the night before as well. This way, you can check in at your leisure the night before, sleep a little late, order room service, and invite the ladies to join you for a relaxing day of pampering and getting dolled up.
Meals on the Wedding Day: Whether you’re getting ready at home or in a hotel, your bridesmaids will likely be with you every step of the way. Don’t let them starve! Keep it simple with bagels and fruit for breakfast and a platter of sandwiches for lunch. Maybe even a few beverages to keep the coming event on the light side.
Alterations: Unless you’re extremely lucky, your wedding gown is going to require some alterations, whether that means hemming the gown, taking it in (or letting it out), or structural changes (like adding straps). Some salons offer a flat fee, while others will charge you for every alteration. This can run you several hundred dollars, so don’t blow your entire fashion budget on the gown.
Undergarments and Accessories: Also, save room in your fashion budget for the extras: Your veil, shoes, undergarments and/or shapewear, and jewelry, which can set you back $200 to $500 or more. You can cut costs by making your veil or jewelry your “something borrowed.”
Pre-Wedding Party Attire: Another forgotten fashion item: Cute dresses for your pre-wedding events, said Woroch. From the engagement party to the bridal shower to the bachelorette party to the rehearsal dinner to the day-after brunch, you’ll be celebrating all year long with your nearest and dearest. Save money by re-wearing dresses you already own — you don’t need a little white dress for every party just because you’re the bride.
Transportation for Guests: While you’re generally not responsible for how guests get to and from your wedding, it becomes your concern if a guest gets too intoxicated to drive home. Discuss with the wedding venue or a close friend how best to serve the needs of your guests who’ve had “a little too much”. The last think you want news of is someone from your party getting into an accident.
Unexpected Guests: Inevitably, a guest who RSVP’d “no” will turn up anyway, a clueless friend will show up with an uninvited plus one, or your cousin will bring her kids even though you specifically said no kids were invited. While getting an accurate account via your RSVP, always plan for the extra meal. Generally a caterer will plan for you, adding 10% costs over your planned budget to allow for that “drop-in”.
Welcome Bags: While these are certainly not required, gift bags are a lovely touch if you’re hosting out-of-towners. They may include handwritten welcome notes from the bride and groom, fresh fruit or flowers, disposable cameras, bottled water, a schedule of events, brochures for local attractions, perhaps even a city map.
Presents for Parents and Other Family Members: You already know that you’ll need gifts for your hardworking bridesmaids, groomsmen, flower girls, and ring bearers. But don’t forget about your parents! Consider an engraved frame, an IOU for a parents’ album after the Big Day, or even a second honeymoon package. It doesn’t have to be costly — the emphasis should be on remembering them. But if you calculate these costs, you won’t be surprised down the road. Some couples also opt to give small gifts to other family members, like grandparents and any siblings not included in the bridal party. Purchase these gifts early in the planning process so the expense doesn’t hit you at the last minute.
Favors: Favors can cost anywhere from $3-8 (or more) per person which can make a sizable dent in your wedding budget depending on the size of your guest list. A few ways to cut costs: Opt for one favor per couple rather than per person; go for a DIY option if you’re feeling crafty, or skip favors altogether — they’re definitely not required, and most guests won’t even notice if you don’t have them.
Day-of Coordinator: So many DIY brides decide at the last minute that they’ll need a little help on the big day. Enter the day coordinator, which can run you about $500 to $2,000. It’s best to plan this into your budget ahead of time. Then, if you feel you got it all under control, that’s just extra cash in your pocket.
Vendor Meals: Your photographer, videographer and your DJ will be with you for 4-8+ hours on the wedding day; they’re going to need some fuel to keep making sure you look your best all night long. You can opt to allow them the same food your are serving your guests or plan for a lighter meal to be offered prior to the event’s starting time.
Videography: Couples often think they don’t need a videographer because photos will be enough. Then they come to the realization the month of the wedding that they have made a big mistake. Trying to squeeze in a major vendor like videographer without properly budgeting for it can be a cause for concern. Fees for videography can vary wildly, from a few hundred to a few thousand dollars, depending on what you’re looking for. If you’re wishy-washy on video, set aside the money anyway — then, if you decide you really don’t need it, you can reallocate the money later on.
Lighting: Up Lighting has become the #1 add-on for the modern day couple. A simple addition of up-lights around a reception area can cost around $1,000, so it is best to plan ahead. Other popular lighting options: Pin-spotting (to highlight centerpieces or accent areas, like the cake display), a wash (general room color or dance floor), and a custom-designed gobo projection, such as our signature monogram. But lighting isn’t just an “extra” — if you’re planning an outdoor wedding, it’s a requirement. Consider hanging bistro lights, chandeliers or lanterns to create the perfect rustic-chic space and of course, depending on the up light rating, these can also be considered for outdoor use, weather permitting.
Sound: Having an outdoor wedding? Invest in an MC DJ with a professional sound system if you want your guests to actually be able to hear your vows. It doesn’t matter if you’re only having 50 guests — without a sound system, your guests will struggle to hear your ceremony, and that means they’ll miss out on the heart of your wedding. And if you’ve hired a DJ or musicians to play as you walk down the aisle, they also need to be amplified, or those songs you’ve so carefully chosen will be wimpy instead of powerful. Spend the money on a sound system, even if it means you need to trim elsewhere. Generally outdoor sound can run from a few hundred dollars to over a thousand dollars, depending on your setting and wedding vision.
Décor Beyond the Flowers: The majority of your décor budget will likely be allocated to flowers, but set aside $25-30 per table for the non-floral elements like candles, glass hurricanes, mercury votives, specialty linens, flatware and even how you will identify your tables are all important details that can drastically change your budget if you have not accounted for these details. And if you’re looking to add additional elements like lanterns or vintage décor rentals, you may want to save as much as 40 percent of your total décor budget for these pieces. Plus, you can also save on flowers by choosing in-season blooms.
Also, always overestimate how many items you’ll need. At one wedding Warner attended, the couple planned an elegant candlelit wedding ceremony. “However, as friends and family members began decorating the ceremony venue, they realized they needed at least a hundred more candles to provide enough light at the front of the chapel,” said Warner.
Including Yourselves in the Final Count: Sorry, the bride and groom don’t eat for free at the wedding. Just because you are the guests of honor doesn’t mean that everyone is in the loop as to your wants and needs, especially your meal. Be sure to add yourselves when budgeting for the dinner, lest you go hungry!
A Backup Plan: You know that if you’re planning an outdoor wedding, you should have a tent on stand-by in case of rain. But even if you luck out with sunshine on the big day, the previous day’s weather can become an important factor. At one wedding, it rained hard the previous day, which left the grass soft and soggy. The last-minute solution was to add a wooden floor to the cost of the tent rental. If there is the slightest issue with bugs or any dew or moisture on the ground (let alone an actual rainstorm!), your whole event could be ruined. We suggest planning a floor with your tent from the beginning. For a more budget-friendly option, opt for an interlocking plastic floor, which is typically covered with carpet or Astroturf. The more spendy option is a sub-plywood flooring, where the tent company builds a floor and covers it with your choice of coverings.
Gratuities: When you’re already paying astronomical costs, it can feel downright painful to add a tip on top of that — if you didn’t budget accordingly, Typically you should budget for 5 to 10% of your overall budget to gratuities. The general rule of thumb is that if your vendor is also the business owner, a tip is not required (though it’s always a welcome bonus). Also, some vendors (like your venue or caterer) may already include gratuities in your quote, so check your contracts carefully. Also remember some of the often-forgotten vendors include bartenders, servers, valets, coat check attendants, officiants, makeup artists, hair stylists, the cake delivery team, and limo drivers, they usually are getting minimum wage, so a tip is also a welcome surprise for them, too.
Sales Tax and Service Charges: Check over your contracts carefully to ensure that sales tax is included in the quoted price; otherwise, you may be in for a surprise when you receive your final bills. It may sound insignificant, but when you’re talking amounts the size of a reception bill, the taxes can add up. DJ Services are non-taxable in Texas though some unscruplous DJs may ask for the tax simply as a means to get more money from you.
Overtime Costs: Whether your wedding runs over the allotted time because you got a late start or because you choose in the heat of the moment to extend it, keep in mind that you’ll have to pay for any time outside of the contracted time. When you’re in party mode, it’s easy to say, ‘party on!’ But be sure to know ahead of time what the overtime charges will be. We provide ample time for partying, up to six hours, but sometimes are clients want to go just a little later. Discuss that with us up front, otherwise be prepared to pay our overtime fee. The venue usually has an option to extend — for a price —but don’t forget your other vendors, such as DJ or band, photographers and videographers. They will also have overtime fees and will most likely need to be paid on the spot to continue.”
Post-Wedding To-Dos: Sorry, but your wedding costs don’t end after “I do.” Unless you want to be spending your wedding gift money on thank-you cards, cleaning and preserving your gown, and making prints of your favorite wedding photos, set aside that money ahead of time.
Already included all of the above items in your budget? Congratulations, you budget-savvy bride! But regardless, every bride should set aside 10 to 20% for “the other” un-planned unexpected event. Like when the flower delivery got stuck in a storm, and you have to hire a local florist to use local flowers. ‘Other’ is for when the power suddenly goes out and you have to go buy 200 candles. ‘Other’ is for the ‘dear friend’ who cried that she and her new boyfriend weren’t invited, and you have to lie and say her invitation got lost in the mail. ‘Other’ is for the broken nail that broke so low you have to get a full set of acrylics at the last minute so your hands don’t look like a ditch diggers’ and the worst, ‘Other’ is having to hire a replacement DJ because the one who gave you such a great low price bumped you when someone offered them more money.” If you prepare for the unexpected ahead of time, you won’t be left scrambling to come up with extra cash at the last minute.